Board and Staff

The Food Pantry of Jeff Davis County

Board Of Directors
Susan Penney – President
Anne Adkins – Vice President
Margaret O’Donnell – Secretary
Linda Reay – Treasurer
Jeanine Bishop – Marketing/Public Relations
Janet Greathouse
Lisa Gandy
David Billing

Staff
Tex Harrison – Executive Director

Responsibilities:
The board as a whole has the responsibility for governing the organization and for establishing and upholding the Food Pantry’s (“Pantry”) mission. The board is responsible for determining policy in the following areas: Human Resources, Planning, Finance, Resource Development, Community Relations and Operations.
Board members share responsibilities in these key areas:

Planning:

  1. Establish, review and support the Pantry’s mission, vision, values and goals on an annual basis.
  2. Plan for the organization’s future on a long-term and short-term basis.
  3. Decide organizational program priorities.
  4. Ensure the evaluation of the Pantry programs and operations on a regular basis.

Human Resources:

  1. Recruit and orient new board members. Train, evaluate and recognize existing board members and provide board members with opportunities to grow and develop as leaders.
  2. Hire, orient, support and supervise the Executive Director; review performance regularly; and provide on-going assistance as requested by the Executive Director.
  3. Set personnel policies, regarding salaries, benefits and grievance procedures.

Finance:

  1. Ensure financial accountability of the organization.
  2. Oversee budget development, approval and review processes.
  3. Manage and maintain the Pantry’s properties and investments.

Development:

  1. Ensure adequate resources to achieve the organization’s mission and implement the Pantry’s programs.
  2. Participate in fund raising activities based on the individual’s skills, background and interests.

Community Relations:

  1. Ensure that the Pantry’s programs and services appropriately address community/constituent needs.
  2. Promote the Pantry to the general public and serve as an ambassador of the organization to the community.
  3. Promote cooperative relationships with other organizations, including activities and opportunities for the Pantry to participate in coalitions, joint fundraising, community education, and other opportunities that may benefit the Pantry’s consumers.

Operations:

  1. Ensure the Pantry’s administrative systems are adequate and appropriate.
  2. Conduct annual board performance evaluations and establish plans to improve board accomplishments.
  3. Ensure the Pantry operates within the 501(c)(3) guidelines and accepted accounting procedures, files income tax and employers’ tax payments and all other required tax forms and non-profit registrations.
  4. Accept ultimate legal and fiduciary responsibility for the organization.
  5. Maintain an effective structure with committees appropriate to the size of the organization and the organization’s functions.
  6. Develop a group process through regular meetings that generates and utilizes the best possible thinking of its members.

Requirements for Board Service:

  • A demonstrated interest in the Pantry’s mission and goals.
  • A willingness to represent the organization to the community.
  • Two to eight hours per month, distributed approximately as follows:
    1-2 hours: Board meetings (preparation and attendance)
    1-2 hours: Committee meetings (preparation and attendance) 1-2 hours: Special requests from staff for assistance
  • A 3 year commitment with opportunity to renew.
  • Willingness to make as substantial a financial donation as I am able. This may be a one-time donation each year, or paid in several amounts during the year. This does not include purchase of event tickets, raffle tickets or any other transaction that includes a quid pro quo. If I am financially unable to make such a donation, I will actively seek out donations and resources on behalf of the Pantry.
  • A willingness to actively serve on a least one board committee.

 

What are the legal responsibilities of nonprofit boards?
By: BoardSource

Under well-established principles of nonprofit corporation law, a board member must meet certain standards of conduct and attention in carrying out his or her responsibilities to the organization. Several states have statutes adopting some variation of these duties which would be used in court to determine whether a board member acted improperly. These standards are usually described as the duty of care, the duty of loyalty and the duty of obedience.

Duty of Care
The duty of care describes the level of competence that is expected of a board member, and is commonly expressed as the duty of “care that an ordinarily prudent person would exercise in a like position and under similar circumstances.” This means that a board member owes the duty to exercise reasonable care when he or she makes a decision as a steward of the organization.

Duty of Loyalty
The duty of loyalty is a standard of faithfulness; a board member must give undivided allegiance when making decisions affecting the organization. This means that a board member can never use information obtained as a member for personal gain, but must act in the best interests of the organization.

Duty of Obedience
The duty of obedience requires board members to be faithful to the organization’s mission. They are not permitted to act in a way that is inconsistent with the central goals of the organization. A basis for this rule lies in the public’s trust that the organization will manage donated funds to fulfill the organization’s mission.

References
Bruce R. Hopkins, Legal Responsibilities of Nonprofit Boards (BoardSource 2003).